Mainstay costs less than 2% of a typical coordinator's salary — and saves over 120 hours of admin work every year. It's the cheapest insurance policy your BIA will ever buy.
For small BIAs getting started
or $$79/mo billed annually
For growing BIAs that need more
or $$166/mo billed annually
For large BIAs and multi-district
or $$333/mo billed annually
All plans include a 30-day free trial · No credit card required · Cancel anytime
Mainstay isn't an expense — it's the tool that makes your coordinator's salary go further.
120+ hours/yr
saved on admin
AI-normalized meeting minutes, automated member directories, and governance templates eliminate the busywork that eats a coordinator's week.
0 → 100%
knowledge retention
When a coordinator leaves, their institutional memory stays. Every document, decision, and governance structure is preserved and searchable.
3x
member engagement
Business members get a real portal — submit questions, take surveys, see what's happening. They go from passive ratepayers to active participants.
Wild Apricot and MemberClicks are membership tools. Mainstay is a BIA operating system.
| Capability | Mainstay | Wild Apricot | MemberClicks |
|---|---|---|---|
| Built specifically for BIAs/BIDs | |||
| AI meeting minute normalization | |||
| Governance structure builder | |||
| Organizational memory & succession | |||
| Asset lifecycle & depreciation | |||
| Project Gantt timelines | |||
| Member directory | |||
| Member support portal | |||
| Surveys & engagement | |||
| AI Copilot (document RAG) | |||
| Pricing from | $79/mo | $60/mo | $300/mo |
Those are general-purpose membership tools built for chambers and associations. Mainstay is built specifically for BIAs — it includes governance structure building, meeting minute AI normalization, asset lifecycle tracking, and the organizational memory that BIA coordinators actually need. No configuration required.
Most small BIAs operate on annual budgets of $40,000–$120,000, with coordinator salaries of $55,000–$75,000. Mainstay's Community plan at $79/month is less than 1.5% of a typical coordinator's salary — and saves an estimated 120+ hours per year in admin work. That's a direct ROI.
This is the core problem Mainstay solves. Every document, meeting transcript, governance decision, project timeline, and member interaction is preserved. A new coordinator can onboard in days, not months. No more lost knowledge.
Yes — every plan starts with a 30-day free trial. No credit card required. Set up your workspace, import your members, and try the full platform.
Absolutely. Upgrade or downgrade at any time. We'll prorate the difference. If you outgrow Community, moving to Professional takes one click.
Your data is stored in encrypted Postgres databases with row-level security. Auth0 handles authentication with industry-standard protocols. We never share or sell your data. You own it, and you can export it at any time.
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